Copyright Corner: Can we reuse an image if it is only going on an internal site or internal document?

A: This is largely based on whether or not something is already deemed “fair use.”

Some things to remember about images:

  • Use for an educational presentation in a not-for-profit setting typically constitutes fair use.  The user does not need to get permission but must cite the image appropriately.
  • Use on a website requires permission from the copyright holder (this is most often the publisher, not the author).
  • In a work-to-be-published, you need permission from the copyright holder and may be required to pay a fee.
  • Use of patient photos on either the internal or external site requires written permission.  Getting permission from non-patients to use their photos is recommended.
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